Notice of Nonreappointment Flowcharts (AY2023-24)

Flowchart 1:  Notice of Nonreappointment Issued at the Departmental Level

1. The Department decides to recommend Notice of Nonreappointment

2. The Department sends a Letter of Notification to the faculty member with copies to the next administrative levels

  • If the faculty member does not request reconsideration, the department sends a notification letter to the Dean with a copy to the faculty. Proceed to Flowchart 1: Step 3.
  • If the faculty member requests reconsideration in writing to the department, the department reviews the request using the original or specially constituted committee.
    • If the original decision is affirmed, the department sends a notification letter to the Dean with a copy to the faculty member. Proceed to Flowchart 1: Step 3.
    • If the original decision is reversed:
      • The department sends a notification letter to the Dean with a copy to the faculty member.
      • The department prepares a positive recommendation.

3. The Dean reviews the procedures.

  • If the Dean finds the procedures adequate:
    • The Dean informs the Provost.
    • The Provost sends letter to faculty member with copies to all appropriate administrative levels.
    • The Board of Trustees sends the faculty member the Notice of Nonreappointment and issues a Terminal Contract.
  • If the Dean finds the procedures inadequate:
    • The Dean returns the case to the department for further review.
    • Case dropped or process re-entered at appropriate stage.

Flowchart 2: Notice of Nonreappointment Issued at the School Level (Within a College)

1. The School decides to recommend Notice of Nonreappointment

2. The School Director sends a Letter of Notification to the faculty member with copies to all appropriate administration levels

  • If the faculty member does not request reconsideration, the School sends a notification letter to the Dean with a copy to the faculty member and their home department. Proceed to Flowchart 2: Step 3.
  • If the faculty member requests reconsideration in writing to the School, the School reviews the request using the original or specially constituted committee.
    • If the original decision is affirmed, the School sends a notification letter to the Dean with a copy to the faculty member and their home department. Proceed to Flowchart 2: Step 3.
    • If the original decision is reversed:
      • The School sends a notification letter to the Dean with a copy to the faculty member and their home department.
      • The School prepares a positive recommendation.

3. The Dean reviews the procedures.

  • If the Dean finds the procedures adequate:
    • The Dean informs the Provost.
    • The Provost sends letter to faculty member with copies to all appropriate administrative levels.
    • The Board of Trustees sends the faculty member the Notice of Nonreappointment and issues a Terminal Contract.
  • If the Dean finds the procedures inadequate:
    • The Dean returns the case to the School for further review.
    • Case dropped or process re-entered at appropriate stage.

Flowchart 3: Notice of Nonreappointment Issued at the School Level (Not Within a College)

1. The School decides to recommend Notice of Nonreappointment

2. The Dean of the School sends a Letter of Notification to the faculty member with copies to all appropriate administration levels

  • If the faculty member does not request reconsideration, the School sends a notification letter to the Provost and Vice Chancellor with a copy to the faculty member. Proceed to Flowchart 3: Step 3.
  • If the faculty member requests reconsideration in writing to the School, the Dean reviews the request using the original or specially constituted committee.
    • If the original decision is affirmed, the Dean sends a notification letter to the Provost and Vice Chancellor with a copy to the faculty member. Proceed to Flowchart 3: Step 3.
    • If the original decision is reversed:
      • The Dean sends a notification letter to the Provost and Vice Chancellor with a copy to the faculty member.
      • The Dean prepares a positive recommendation.

3. The Provost and Vice Chancellor review the procedures.

  • If the Provost and Vice Chancellor find the procedures adequate:
    • The Provost informs the Chancellor.
    • The Chancellor sends letter to faculty member with copies to all appropriate administrative levels.
    • The Board of Trustees sends the faculty member the Notice of Nonreappointment and issues a Terminal Contract.
  • If the Provost and Vice Chancellor find the procedures inadequate:
    • The Provost returns the case to the School for further review.
    • Case dropped or process re-entered at appropriate stage.

Flowchart 4: Notice of Nonreappointment Issued at the College Level

1. The Dean decides to recommend Notice of Nonreappointment

2. The Dean of the College sends a Letter of Notification to the faculty member with copies to all appropriate administration levels

  • If the faculty member does not request reconsideration, the College sends a notification letter to the Provost and Vice Chancellor with a copy to the faculty member and their home department. Proceed to Flowchart 4: Step 3.
  • If the faculty member requests reconsideration in writing to the College, the Dean reviews the request using the original or specially constituted committee.
    • If the original decision is affirmed, the Dean sends a notification letter to the Provost and Vice Chancellor with a copy to the faculty member and their home department. Proceed to Flowchart 4: Step 3.
    • If the original decision is reversed:
      • The Dean sends a notification letter to the Provost and Vice Chancellor with a copy to the faculty member and their home department.
      • The Dean prepares a positive recommendation.

3. The Provost and Vice Chancellor review the procedures.

  • If the Provost and Vice Chancellor find the procedures adequate:
    • The Provost informs the Chancellor.
    • The Chancellor sends letter to faculty member with copies to all appropriate administrative levels.
    • The Board of Trustees sends the faculty member the Notice of Nonreappointment and issues a Terminal Contract.
  • If the Provost and Vice Chancellor find the procedures inadequate:
    • The Provost returns the case to the College for further review.
    • Case dropped or process re-entered at appropriate stage.

Flowchart 5: Notice of Nonreappointment Issued at the Campus Level

1. The Campus Committee on Promotion and Tenure (P&T) decides to recommend Notice of Nonreappointment

2. The Office of the Provost sends a Letter of Notification to the faculty member with copies to all appropriate administration levels

  • If the faculty member does not request reconsideration, the Provost informs the Chancellor and requests procedural review. Proceed to Flowchart 5: Step 3.
  • If the faculty member requests reconsideration in writing to the Office of the Provost, the Provost reviews the request using a specially constituted committee.
    • If the original decision is affirmed, proceed to Flowchart 5: Step 3.
    • If the original decision is reversed, the Provost prepares a positive recommendation.

3. The Chancellor reviews the procedures.

  • If the Chancellor finds the procedures adequate:
    • The Chancellor sends letter to faculty member with copies to all appropriate administrative levels.
    • The Board of Trustees sends the faculty member the Notice of Nonreappointment and issues a Terminal Contract.
  • If the Chancellor finds the procedures inadequate:
    • The Chancellor returns the case to the P&T Committee for further review.
    • Case dropped or process re-entered at appropriate stage.

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