Instructors’ Quick Reference Guide to Academic Integrity

The Student Code is the authoritative source for academic integrity rules and procedures ( This guide is not intended to replace it.

What are my responsibilities?

Clearly state your class expectations. Be careful not to state absolute sanctions coupled with specific infractions, as it may leave no flexibility on decisions. Both you and teaching assistants should follow the Student Code procedures and report all alleged infractions.

I suspect a student has committed an infraction, what should I do?

Inform the student in writing (email is encouraged) of the alleged violation, copy the department and college in which the course resides. The software FAIR (Faculty Academic Integrity Report), in use by most colleges, is designed to guide you through the process exactly as stated in the Student Code and generates all letters and reports. Make sure to include sufficient information about the alleged violation, using the Student Code verbiage and procedure. Meeting with the student is optional but does not replace their written response. The student has ten (10) business days to respond, and provide as detailed a response as possible to help you make a decision. If multiple students are involved, treat each student’s case separately. The student must continue to go to class, and is not allowed to drop the class until the case is resolved. The instructor should investigate all prior coursework for prior academic violations.  The results of this investigation should be included in the finding of fact.  New cases cannot be opened for violations prior to the allegation letter date.  The final finding and sanction should reflect all prior unreported violations for the given course and semester in which the violation occurred.

The student is not on my roster, what should I do?

Contact your Executive Officer (EO, Department Head or Director) and forward all information in writing. The case will be reviewed by the Senate Committee on Student Discipline (SCSD).

I made the allegation in writing, what’s next?

You wait for the student’s written response or ten (10) business days, whichever comes first,and then make a decision whether the student committed an infraction or not. You may use this time to gather additional information to help in your decision. Be sure to adhere to FERPA when making inquiries.

I find the student is not in violation of the alleged infraction, what should I do?

Inform the student, the department and college in writing.

I find it is more probably true than not that the student has committed an infraction, what guidelines should I use for deciding on sanctions?

The sanction(s) should be proportional to the severity of the violation. It is appropriate to take into account any mitigating and/or aggravating circumstances. It is perfectly ok to take into account repeated violations in the same semester/same course, but violations in other semesters or other courses should only be addressed by SCSD. Once you make a decision on your sanction, inform the student in writing. Include the information that they have a right to appeal to the EO within five (5) business days (please include an actual date deadline to submit the appeal).

I will report my course final grades soon, what do I report for this student’s grade?

Contact the student’s college. If a case is still pending by the deadline to submit grades, then an incomplete grade should be issued by the student’s college until the case is resolved.

Can I have the student dismissed if I find the violation is very serious?

Dismissals or suspensions can only be determined by SCSD, but you may forward such a recommendation to your EO (Department Head or Director).

I informed the student of my finding and sanction(s), what’s next?

The case has not been resolved. The student has five (5) business days to decide whether to appeal. Make sure to keep all information. If a student contacts you directly and wants to appeal, immediately refer them to the Student Code to learn about the procedures. The student does not appeal to you or to your TAs, but rather to a committee.

What happens if there is an appeal?

The Appeals Committee chair will contact you with instructions. The Committee will have a hearing, establish if any of the criteria for appeal has been met, and make a recommendation. Both instructor and student may be present at the hearing, present the case, and answer questions from the committee.