Guidelines for New or Revised Programs


Proposals to establish, revise, or discontinue undergraduate or graduate curricula, degrees, and units of instruction, research, or public service, require Senate approval and may require additional levels of review.

Proposals should be prepared in the Senate format and submitted to the appropriate college(s) for review. All academic program proposals are submitted through the CIM Programs system. Questions about using the system should be directed to Deb Forgacs, Senior Assistant Registrar, Office of the Registrar,  Questions about academic program policies should be directed to Kathy Martensen, Assistant Provost for Educational Programs, Office of the Vice Chancellor for Academic Affairs and Provost,

The CIM system ensures all proposals are reviewed for conformity to Senate guidelines and budgetary implications before forwarding them to the Senate Committee on Educational Policy (EPC) for review. EPC may recommend that the proposal be returned to the sponsor for revision; if so, the proposal will be rolled back to the sponsor in the system.

Proposals for units that do not have a defined academic component, including centers and institutes, should utilize the form designed specifically for this purpose.  Questions about policies regarding these units should be directed to the Office of the Vice Chancellor for Academic Affairs and Provost, (217) 333-6677.

Upon approval by EPC, the proposal is submitted through the CIM system to the Senate for review and consideration. If the Senate approves it, the proposal is sent on to the University Senates Conference for classification as a Type I (affecting this campus only) or Type II (affecting other University of Illinois campuses) item. Type II items must be reviewed and approved by the other affected University of Illinois campuses.

Depending on the nature of the proposal, it may also require the notification or approval of the Board of Trustees and/or the Illinois Board of Higher Education. In the case of new units and programs, the sponsoring unit may be required to prepare additional information for the proposal for IBHE. Guidelines for IBHE approval may be obtained from the Office of University Academic Programs and Services, University of Illinois System.

Once a proposal has been reviewed and approved at all the necessary levels of governance, the CIM system auto-generates a formal approval and implementation notice on behalf of the Office of Vice Chancellor for Academic Affairs and Provost will issue a formal approval and implementation letter. Please note that the proposed changes are not effective until the approval and implementation letter has been issued and are dependent on the approved effective term!

The Program Approval Process Flowchart is available as a guide for the entire process of review and approval at the university, Board of Trustees, and IBHE levels.  Note that not all proposals require all levels of approval indicated on this chart.  Units are strongly encouraged to consult with the Office of the Vice Chancellor for Academic Affairs and Provost early in the process of preparing proposals to determine the level of approval that will be required.